Monthly Matters
Posted on October 28, 2024 6:00 AM by Admin
Before we get started on this month’s topic, a huge thanks and shout out to our Maintenance Committee, Co-Chaired by Rich Allers and Scott Stevenson; ably assisted by committee members Rick Balthazor, Joe Donovan, Sandy Frenzke, Mike Magruder, Terry Schaafsma, John Wieliczko,  with pond maintenance members Jack Dorn, Barry Gadbois and Gary Goselin.
 
Just like getting a regular oil change for your car, taking a walk or working out at the gym to maintain your health, your home needs regular and preventative maintenance too.
 
Interestingly, according to a study conducted by Sears Home Services in 2024, when they took a look at home maintenance habits, maintenance isn’t a “top priority for American Homeowners.”  Not waiting until something leaks or breaks is very important.
 
Between maintenance recommendations from Rich Allers, American Home Inspectors Trainers, and lots of other recommendations available online there is a plethora of great suggestions for home maintenance, including schedules.
 
Some of the schedules available online, like the one from AHIT, include exterior maintenance, which thankfully, our Maintenance Committee and Landscape Committees take care of on your behalf.  One recommendation for the exterior of your home did catch our eye – the suggestion was to walk around the outside of your home and just observe what is going on. If something doesn’t look right – complete a Maintenance Request Form to report a concern.  We need to keep our exteriors in great condition.
 
The same can be said about your home’s interior.  Walk around and take note of anything that looks off.  If it needs attention, if you can, take care of it. If you cannot, be sure to contact your favorite vendor or visit Arbor Grove Website to look at recommended vendors we have utilized.
 
All that being said – we have tried to put together a pretty comprehensive checklist.  It is not the be-all-end-all by any means, just a compilation of information available. Click Here for a suggested “interior” maintenance checklist.
Posted on September 30, 2024 6:00 AM by Sally Dorn
Arbor Grove is a terrific place to live; just ask any of us. We all get along very well. This, in part, is because we have a few common-sense rules and regulations. Arbor rules and regulations will not be addressed in this edition of Monthly Matters as they are easily accessed on our website under FAQs and Resources.  
 
This month I would like to address a few other items of particular interest.  Now, some of you know a lot about the ins and outs of life here in the Grove, some of you only know a little, and then there are always some who know it all.  This little article has been written for the enlightenment and edification of all, with a bit of humor added, just for fun.
 
Did you know, for example, that each homeowner is responsible for maintaining the appearance of their front door?  True, it is an ‘external’ feature, but it is YOUR door, the gateway to your inner sanctum.  Our doors occasionally appreciate a fresh new coat of paint, especially those that face west, but did you know… we must keep the same color?  No shade other than the lovely Sherwin Williams very own - Merlot, paint code number 2X30145.
 
Beyond the front door, our association has always asked that no flag other than the good ol’ Stars and Stripes be flown outside. This means no cute little hummingbirds or Confederate banners. If you do decide to hang a new flag, please get the bracket system and location approved by our maintenance committee before you get the drill out. Of course, no political signs in the yard. It's best to keep those opinions for coffee hour… or not.
 
A couple of ‘Key’ items;  should one misplace their mailbox key…and it does happen…you can contact any board member to get a new one, but you might as well skip right to the man, Wayne Helgeson, he typically is the one who gets them… I hear he has an inside contact at the post office.  And that little clubhouse fob, your electronic key to all things fun here at AG, oh my, how those wander off.   If such a sad occurrence does happen to you, please contact Rick Balthazar in maintenance or Wayne as they are the go-to guys. And we thought Wayne only had friends in the government.  Just so you do know… a replacement is going to cost you ten big ones ($10); these things are no doubt NASA approved, high-tech gizmos.  
 
Did you know that the Bourbonnais Fire Protection District department encourages all of us to sign up for ‘Code Red’ emergency notifications? This means receiving severe weather alerts, boil orders, power outages, etc. sent directly to your personal telephone.  You may do this by signing up. Just click the link: Public Code Red
 
Last but not least, did you know that our Village of Bourbonnais Police has a non-emergency phone number—815-937-3579? You may wish to keep this on hand, for instance, when a crime is NOT in progress and there is NO imminent danger. Situations like theft from your car or garage, or maybe you spot a suspicious-looking character roaming the neighborhood in a trench coat and dark sunglasses—you just never know.  
 
Did you know???  Now you do. 
 
Posted on August 26, 2024 6:00 AM by Admin
How the Arbor Grove Finance Committee Determines the Budget…And, how are we doing financially?
 
Regarding financials and accounts payable/receivable, let's start by showing some love to key players. Marlene Ganci is the running back here at Arbor Grove. Bills are submitted by vendors or individuals in various ways to Dianne or Wayne for approval. Once verified, the bill is approved and sent to Marlene for payment. Marlene plays a vital role in the budget by correctly categorizing payments, so QuickBooks reports are accurate.   So much time and effort go into this process, and every effort is made to make things as efficient as possible. So, a huge pat-on-the-back to all who use ACH to pay your monthly HOA fee. 
 
QuickBooks reports are generated as needed. It’s what you see posted on the AG website after each board meeting and at year-end, listing every bill paid for the year. These financial reports are the basis for building the annual budget. Thanks to Mar and Dianne for keeping our information correct and available!
 
Building the budget
 
The real work begins long before the owners receive the budget before the annual meeting, which is shared with homeowners. In July, the committee chairs are asked to submit their budgets for the upcoming year. The committee work is highly involved and requires getting bids for painting and lawn care or estimating next year's chemical needs for the pool and pond. The committees estimate and plan maintenance work or projects for the upcoming year. This work involves committees getting estimates from various vendors and submitting RFPs (Requests For Proposals) so every effort is made to get the best price within our marketplace. 
 
Next, we review and estimate day-to-day items such as utilities, insurance, etc. Reserve items are reviewed for accuracy and future needs to ensure the monies are available when needed. Using all the information above to determine next year's expenses is the playbook for suggesting the HOA fees for the upcoming year’s budget. 
 
Here's where the Finance Committee starts their work. They review the proposed budget in detail. We frequently must return to the committees to discuss their budgets and potentially reduce some optional expenses. The Finance Committee is also the reserve's watch guard to ensure we have enough funds to keep Arbor Grove up to snuff, as it were, where we all want to live. When finished, the Finance Committee recommends a proposed budget to the Board of Directors.
 
Finally, the Board reviews the Finance Committee's recommendations and approves sending it in the annual package to all owners. The Board eventually approves the budget at the annual meeting.
 
How are we doing Financially?  
 
Our operating funds are good.  We have been able to build up some working capital from the closing fees received from the sale of units.  We do our best to estimate costs, but some things may change, like the amount of snowfall or increases in utility or insurance rates that are beyond our ability to estimate.  Operating Budget funds are not spent unless necessary or approved by the board.  Arbor Grove saves a tremendous amount of money through the volunteer work of all committee members and by not hiring a management company.
 
Every year, during the budget analysis, Rosemary and Dianne review the Reserve Projections with input from various committee members.  AG does not spend money based on what is in the reserves but rather on the necessity of the work.  Building costs increase regularly, and we try to increase our estimates as they do.  Our reserves are not fully funded.  Our goal is to contribute to the reserves every year.  At the present time, it appears the reserves will be able to cover projected expenses until 2034. 
 
           The Finance Committee includes:
 
Dianne Schaafsma & Rosemary Wieliczko
Chairpersons
Committee Members
Jack Dorn
Sandi Frenzke
Marlene Ganci
Roy Quanstrom
Sharon Schiller
Posted on June 24, 2024 6:00 AM by Admin
We have flourished as a community for seven years because of Volunteerism! Every activity, event, function, meal, meeting, and project here at Arbor Grove has a volunteer coordinating it—in most cases, multiple volunteers. It is essential to have volunteers in our community to keep us afloat.
 
With busy lives, it can be hard to find time to volunteer. However, the benefits of volunteering can be enormous. While studies show that the more you volunteer, the more benefits you’ll experience, volunteering doesn’t have to involve a long-term commitment. We always need volunteers to help the community with basic jobs and activities. 
 
If you are interested in volunteering or have any questions, please visit the Arborgrove.org website to view the various committees. See what interests you, and contact one of the chairs or a board member for more details. 
 
Top Ten Reasons to Volunteer! (taken from various sources)
 
10: It's good for you.
 
Volunteering provides physical and mental rewards. Experts report that focusing on someone other than yourself interrupts tension-producing patterns, reducing stress. Moods and emotions, like optimism, joy, and control over one's fate, strengthen the immune system and making you healthier.
 
9. It saves resources.
 
Volunteering provides valuable services, which allows Arbor Grove to spend more money on other improvements. The estimated value of a volunteer's time is $26.87 per hour. WOW!!
 
8. It may be a chance to show off a little
 
At times, it may seem that your past talents are wasted in retirement. Do you have experience in the trades? The maintenance committee can use your knowledge and advice. Do you have great ideas for parties? The social committee is always looking for new talent.
 
7: It brings people together.
 
       As a volunteer, you help unite people to work toward a common goal, building camaraderie and teamwork.
 
6: It promotes personal growth and self-esteem. Understanding needs helps foster empathy and self-efficacy.
 
5: Volunteering strengthens and beautifies Arbor Grove. 
 
As a volunteer, you help promote pride in our neighborhood, making Arbor Grove a desirable place to live.
 
4: You can learn a lot.
 
Volunteers discover hidden talents that may change your view on self-worth. You gain knowledge of local resources that are available to solve needs.
 
3: Personal satisfaction! You get a chance to give back.
 
People like to support things they use themselves or care about.
 
2: Volunteering lightens the burden for others. Many hands make for light work! 
 
1: You make a difference. Every person counts!
 
Please consider volunteering it takes all of us to keep this wonderful community flourishing!!
Posted on April 29, 2024 6:00 AM by Clubhouse Committee
Make This Your Best Summer Yet at Arbor Grove!
 
Yes, summer is upon us.  With May Day, the official celebratory day of Spring, coming later this week, there is much to look forward to. Hope many Grovers were able to get to Container Gardening with Lois Ware earlier this month. 
 
On May 6th, our pool service folks will be on hand to get the pool ready for opening (we still want more volunteers if you can contact Gary Goselin or Barry Gadbois).  Once filled, with proper chemicals in place and water warmed, we will be up and running.
 
For those who don’t swim, why not come poolside to get fresh air and a little vitamin D in your system?  Bring a good book, good mood and just enjoy the day. 
 
If you are an angler at heart, bluegills, sunfish, catfish, and largemouth bass are waiting to be caught—and, of course, released.  
 
In order for everyone to share our wonderful grounds and amenities to their fullest, there are, of course, AG policies and rules in place so everyone can enjoy themselves. 
 
While this article will include a link to these community guidelines, there are some that many seem to be unaware of. Sometimes, folks have confusion about:
 
Have you rented the clubhouse?  Enjoy, but party guests are not allowed poolside.
 
If the Clubhouse is rented by someone else, feel free to enter the side or pool entrance if exercising or swimming.  The bathrooms and exercise room are always accessible to residents.  If you do go from pool to bathroom, please thoroughly dry off so no one slips and hurts themselves on a wet floor. 
 
Have family members visiting?  Enjoy, but do not give them access to the clubhouse, pool, or fishing pond unless you are onsite with them. Children under age 18 are not to be in clubhouses unattended by an adult. Remember – pool guests are limited to 4 guests per unit and residents are responsible for their behavior and noise level.  AG’s pool is a place for both fun and relaxation so consideration of others is a must.
 
When you are ready to leave the pool/clubhouse area, please take all your belongings with you and clean up after yourself. if you use a table, wipe it off.  It is only fair to the next person who comes along.
 
We have phenomenal amenities here at Arbor Grove to make summer fun, so, please visit the pool/clubhouse/pond area often and make this Your Best Summer Yet at Arbor Grove!
 
Full Use Amenities – Click Here
Posted on March 25, 2024 6:00 AM by Sandi Frenzke
We all own a home in prestigious Arbor Grove, a home we worked hard to pay for, right? So why wouldn’t we want to protect our home and our financial investment by having enough homeowner’s insurance to repair or rebuild following a catastrophic claim or ward off a liability suit?
 
To help our residents remember some key aspects of a homeowner’s insurance policy, we have developed a checklist you can reference when renewing your home insurance coverage each year before your renewal.  This form will also help you compare apples to apples when you get renewal quotes from multiple agents (there are several good ones in our area).
 
Just remember, this checklist is not professional advice from a “licensed” insurance agent.  It is merely highlighting examples that may prove helpful as recommended by folks who have worked in the biz.
 
Feel free to give the checklist to your agent to ensure you have the proper amount of insurance coverage and are in compliance with the Arbor Grove HOA covenants and our HOA master insurance policy.
Posted on February 26, 2024 6:00 AM by Sally Dorn
 
I recently read an informative article in the AARP Bulletin Jan/Feb 2024 about Cyber thieves which prompted me to take steps to protect myself from these dastardly villains. 
 
One key way is to  “Freeze your Credit,” an action you can take with relative ease. This ‘Credit Freeze’ is controlled by yourself, requires No Fee, is temporary, and keeps those scoundrels from getting credit in your good name, which has become a common occurrence.
 
The process may seem a bit overwhelming, however, I just completed the task and would like to share my experience. It will take a little time and patience to set up accounts and create passwords, but you will be adding a deep layer of security, and today is the day to do it.
 
First, you do Not need to go through a third party; in fact, beware of those offers.  Instead, locate each of the three main credit scoring companies online:  Experian.com,  Equifax.com, and Transunion.com.  Create your account for each one separately. 
You do NOT have to pay a fee, nor sign up for a monthly charge for any of these.  The first Equifax page I saw wanted me to sign up for $29 monthly subscription, but I searched further and discovered the correct page by searching:  Equifax/freeze. 
 
Always look for two signs telling you you are on a Secure Site!     The top search bar should have accurate spelling and begin with https://  showing the lock icon.
     
Once you are on the secure page, they will ask you for your social security number, phone number, address, ALL those things that we NEVER EVER give out.  It's Okay.  They must be certain we are who we say WE are. There may also be security questions, such as “Have you ever lived at one of these addresses”  or “Have you ever owned a  Ford Mustang”… things like that.   Credit companies require your personal, sensitive information to give you a credit card and keep check on your credit score;  they see everything we do, whether we like it or not. Admittedly, typing in all that information made me pause; it went against all I’d ever been warned about, But… I checked with many trusted sources, and they reassured me that it was necessary as long as I took care to sign myself in on a secure site. If you are unsure, never be afraid to ask a trusted relative or friend for help.
 
Yep, more usernames, and more passwords to remember.  Create a unique Password for each of the three companies. Write them down. When you get signed up and logged in, it should be easy to see the option to Freeze Your Credit.  Click on that option, then - confirm YES.
 
You have just made it extremely hard for those cyber thieves to steal your identity!  This Freeze keeps an unknown person from using YOUR good credit, but it is flexible, so when the day comes that you want to buy that new chariot or open a new credit card, you will need to go online, log in with your ‘remembered’ password, and click on Unfreeze.  If, by chance, you should forget, “they” will tell you that you have a freeze in place; you simply go to your account to unfreeze until your business is complete.  
 
 
       “Someone cracked my password. Now I need to rename my puppy.” -unknown
 
Update: An interesting article published in the New York Times recently not only recommends freezing your credit but adds a few tips on securing your social security numbers and personal information. Click here to see the tips from the Social Security Administration
Posted on January 29, 2024 6:00 AM by Rosemary Wieliczko
Who to call in case of an Emergency at Your Residence
 
Arbor Grove is a great place to live; we care about and for each other; however, there have been a few incidents over the past two years in which things would have been much easier had we known whom to contact in an emergency. So, as the song goes, “There is a season for everything,” Now is the season for our community to gather much-needed Emergency Contact information for all residents willing to share.  
 
Who should have an Emergency Contact?
 
Everyone in Arbor Grove. Those who live alone are the obvious answer. However, it is also crucial for residents who leave for any period. Along with having a Knox Box, knowing who should be contacted if you are not available can save valuable time in an emergency. 
Where will my Emergency Contact Information (EC) be kept, and who can see it?
 
Your EC will be kept in your profile on the Arbor Grove website.  That way, you can update it anytime your life situation changes.  Other residents will not see your information. ONLY Board members will be able to view your EC information. 
 
Who should my Emergency Contact be?
 
Family, friends, neighbors, roommates, and coworkers are great choices for emergency contacts, but it's important to consider who might be the most useful when faced with real emergencies. Ideally, your emergency contact should know your essential health information and where to find your legal documents. This information includes your medical history, current medical conditions, medications, and previous surgeries or hospitalizations.
 
How do I enter my information?
 
Just click on this link to access Your Profile. You will need to log on using your username and password. Your current profile has blank fields for Emergency Contact name and phone number. Remember the format for phone numbers is ten digits and must include the dashes (000-000-0000).   You will see a box in which you can provide additional information, including a second emergency contact if you’d like. Please remember to include their phone number.
 
You can also enter your information by logging on to the website, selecting “Your Profile” in the upper right-hand corner, and then selecting “Update Profile.”
 
REMEMBER TO HIT SAVE at the bottom of the page.
 
How can I change the information once I’ve entered it?
 
You can change your EC information anytime by going to your Profile at the top right of the website and selecting Update Profile from the list of options.
 
Are you having any difficulties? Please don’t hesitate to contact Rosemary Wieliczko at rwieliczko@aol.com for help or to ask questions.
 
Please take time to complete this vital information.
Posted on December 25, 2023 6:00 AM by Admin
Yep, the publishers of these monthly articles believe thoroughly that what you think does matter.
 
So, with this in mind, we ask everyone who cares to do so to please share your opinion on the reoccurring articles and, give suggestions for topics you believe will be of interest to you.
 
In essence, whether or not these articles continue is really up to you, the residents of Arbor Grove.
 
Monthly Matters Survey – Click Here to Begin
Posted on October 30, 2023 6:00 AM by Wayne Helgeson
Lessons pertaining to the Arbor Grove HOA:
1.  First and foremost, let’s never have a fire!
2.  Have in-depth knowledge as to how your unit was originally built (specifically, which options were taken).                 These are necessary to ensure the unit is built back to its original design. Some examples:
a.     Was there a walk-up attic?
b.     Did the unit have a fireplace, and if so, what type?
c.      Was there a patio, and if so, how big, and what amenities (fence)?
d.     What additional options were taken pertaining to the actual building (additional electrical outlets,                fireplace hearth, modifications to walls, etc.?
 
3.  We were fortunate to have several extremely knowledgeable craftsmen and industry professionals here in Arbor Grove who were instrumental in assuring the building was rebuilt according to prevailing regulations and codes.  Those who provided technical oversight were Rich Allers, Rick Balthazar, Barry Gadbois, and Mike Magruder.  We owe them a debt of gratitude for their efforts and expertise. In the future, we will need to have someone closely monitor the General Contractor and subs to ensure the building is rebuilt according to Arbor Grove requirements.  Experience is a great teacher. Arbor Grove HOA is responsible for a rebuild.  General Contractor questions must be directed only to whomever the Board decides will oversee the project.
 
4.  We (Arbor Grove HOA) will need to be more proactive on issues resulting from the fire. For example, we made arrangements with Logan (our snow removal contractor) to clear debris from the driveways ourselves and charged it directly to the insurance company.  If the General Contractor had handled this transaction, there would have been an additional 20% mark-up to the cost!
 
5. When the electrical wiring for the unit was completed, the wires were not connected to anything, and there was no way to test them to ensure that they were correctly installed.  The General Contractor said that they didn’t put the circuit breakers in and connect the wires as that would have left “live” wires that were not terminated at the user end (no appliances or electrical devices were installed, as that is the unit owner's responsibility).  In this instance, we should have required them to terminate the wires to the circuit breakers and not connect the live feeds.  This would have meant the circuit panel could have been labeled, and the wiring could have been tested. Again, experience is a great teacher.  
 
Lessons pertaining to the residents:
1.    Fire Safety is Critical! Our common goal is to never, ever have a fire!
 
2.     Our requirement that each resident have at least $500 thousand dollars in liability insurance is probably not enough!  In this example, the fire started in one unit, but all four units were damaged.  If the insurance companies, when finalizing the claim, assess the cost of damages to one unit only, a claim will most likely exceed $500,000.  Then, you are potentially looking at personal responsibility above and beyond your insurance coverage. The board is well aware of what has been spent thus far, and $500,000 will most likely not be adequate. Residents should consider reviewing the amount of liability insurance they have to ensure they are covered for such catastrophic events.
 
3.     “Loss of Use” on residential insurance policies should be reviewed with your insurance agent to determine whether you have sufficient funding to afford accommodations while out of your unit.  In this case, one unit was not occupied for at least three months.  It was a bit of a shock to see how long it took for smoke mitigation on the adjoining units.  One unit had minimal exposure as it was furthest from the fire.  One unit had considerable smoke exposure that required a lengthy time to mitigate.  The third unit had additional issues as the fire spread to the roof of this unit.  There was significant water damage to the master bedroom, resulting in what essentially is a complete remodel of the room as well as all the smoke mitigation issues.
 
4.     “Loss Assessment”.  The amount you have on your insurance policy for Loss Assessment essentially applies only to insured instances.  An example would be if we were hit with a tornado and had to replace the roofs on all or most of the buildings; if our insurance coverage were not sufficient to cover it all, we would have to apply an assessment to all residents and your loss assessment would come into play.  It would also apply when you have a fire, and we had to rebuild your unit.  While we have sufficient insurance to cover the event, we have a deductible of $2500.00, which we would assess to you (not everyone).  Again, you could recover this from your loss assessment if you have enough.  To clarify, if the HOA decided that we wanted a larger swimming pool and decided to go ahead and build it by assessing each unit (this would require a vote of all residents, with 67% being in favor), your loss assessment would not cover such an event.
 
5.     Fire extinguisher.  Each unit should consider acquiring at least one fire extinguisher and keep it where it can be easily accessed.  Should a fire break out in your unit, a proper fire extinguisher is essential, and using just water to extinguish a fire where electric devices are located can result in disastrous issues.  Check out online what happens if you throw water on a candle fire. It’s crazy. Our most recent fire may have been an instance of electricity and water.
 
6.     If you have a fire, call 911 and let them know you’ve had a fire. Ask them to come and check things out. The firefighters are happy to come to your home and make a safety determination. They would much rather do that than come back to fight an active fire.
 
7.     Open windows will create drafts that feed a fire if you have a fire in your unit and can safely take time to close doors and windows – again, stressing if it is safe only.  If you have an active fire and need to escape, your life is most important! When you are away and travel, close your interior doors; again, it helps as far as containing a fire.
 
8.     Knox boxes.  While this was not an issue in this fire, everyone should consider having a Knox box installed by the Bourbonnais Fire Protection District.  This applies especially if you live alone or are away from your unit for any time.  Unfortunately, we have had a recent experience where Bourbonnais Police and Fire had to break into a unit with no Knox box for a well check. Installing a Knox box is a safe means of ensuring the fire department can access your unit in an emergency.  If you are interested in obtaining a Knox Box, you can contact the Bourbonnais Fire Department at 815/935-9670.
 
In summary, every resident is encouraged to speak with their insurance agent to determine if their insurance is sufficient.  Be aware that if your unit has any catastrophe, whether a fire, water pipe bursts or even an infestation of rodents or other critters, you can be held liable if it spreads to the other units.
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